HRIS Implementation Project Manager

About the job

This is a fully remote job, open to people in Albania, Belgium, Bulgaria, France, Greece, Poland, Romania, Serbia, South Africa, Switzerland, Turkey and Africa.

We are seeking an experienced an HRIS Project Manager to lead the end-to-end implementation and optimization of Human Resources Information Systems (HRIS). The successful candidate will partner with HR, IT, Payroll, Finance, and business stakeholders to deliver HR technology projects on time, within scope, and within budget while ensuring successful adoption across the organization.

This role requires a strong understanding of HR processes, HR technology, project management methodologies, change management, and stakeholder management.

Responsibilities

Project Management

• Lead end-to-end HRIS implementation projects from planning through post-go-live support.
• Develop project plans, timelines, milestones, resource plans, and risk mitigation strategies.
• Manage project scope, dependencies, risks, issues, and change requests.
• Monitor project progress and communicate status updates to leadership and key stakeholders.
• Ensure projects are delivered on time, within budget, and according to quality standards.
• HRIS Implementation
• Gather and document business requirements from HR, Payroll, Finance, IT, and business stakeholders.
• Work closely with HRIS vendors and implementation partners throughout the implementation lifecycle.
• Configure and validate HRIS processes in collaboration with functional experts.
• Coordinate data migration, system integrations, testing (UAT), and production deployment.
• Support process redesign and ensure alignment with HR best practices.
• Manage post-implementation stabilization activities and continuous system improvements.
• Stakeholder Management
• Act as the primary point of contact between internal stakeholders and external implementation partners.
• Facilitate workshops, project meetings, steering committee updates, and decision-making sessions.
• Build strong relationships across HR, IT, Payroll, Finance, Legal, and leadership teams.
• Drive stakeholder engagement and manage expectations throughout the project lifecycle.
• Change Management & Training
• Develop and execute change management and communication plans.
• Coordinate end-user training and create user documentation.
• Support business readiness activities to ensure successful system adoption.
• Monitor adoption metrics and recommend improvements where necessary.
• Governance & Reporting
• Track project KPIs, budget, risks, and project health.
• Prepare executive-level project reports and presentations.
• Ensure compliance with internal governance processes and data privacy requirements.
• Maintain project documentation and implementation artifacts.

Required Skills

• Bachelor's degree in Business Administration, Human Resources, Information Systems, Computer Science, Project Management, or a related field.
• 5+ years of project management experience.
• Proven experience leading at least one full-cycle HRIS implementation.
• Strong understanding of HR processes across the employee lifecycle, including onboarding, offboarding, employee administration, leave management, organizational management, and performance management.
• Experience working with cross-functional teams including HR, IT, Payroll, and Finance.
• Experience integrating HRIS platforms with Payroll, Identity Management, ATS or ERP is a strong advantage. Technical Skills
• HRIS implementation and configuration
• Project planning and scheduling
• Data migration and validation
• User Acceptance Testing (UAT)
• Process mapping and business analysis
• Risk and issue management
• Change management
• Reporting and dashboard creation
• Soft Skills
• Excellent stakeholder management and communication skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational and planning skills.
• Ability to influence without direct authority.
• High attention to detail and ownership.
• Strong facilitation and presentation skills.